VtPHA is seeking a skilled, independent Operations Specialist to provide part-time contractual support across key administrative, financial, and communication functions.
Position Type: Independent Contractor Preferred. Possibility of part-time employment.
Time Commitment: 8 hours per week (flexible, remote)
Compensation: $35.00 per hour
Scope of Work
The Contractor will provide targeted operational support, focusing on the following core areas:
- Financial & Bookkeeping Support: Maintain accurate financial accounts in QuickBooks Online. Prepare standard monthly financial reports for Board review.
- Membership Database Oversight: Monitor the member database, process renewals, and serve as the point of contact for basic member inquiries.
- Communications & Marketing: Coordinate digital communications by scheduling email blasts, updating the website calendar, and posting provided content to social media channels.
- Grant & Event Administration: Track grant reporting deadlines, generate invoices, and provide logistical support for virtual and in-person events (e.g., setting up Zoom links, managing registrations).
- Board & Record Governance: Coordinate monthly Board meeting materials and agendas in collaboration with the Board Chair. Maintain organized, secure digital files in Google Workspace/Microsoft Cloud.
Preferred Skills & Competencies
- Nonprofit Operations: Prior experience with basic bookkeeping, QuickBooks, and membership database management.
- Digital Proficiency: Mastery of Google Workspace, Microsoft Office suite, and standard email marketing/social media platforms.
- Administrative Oversight: Experience tracking grant deadlines and managing digital records.
- Collaboration: Strong communication skills and comfort working with a remote, diverse Board of Directors.
- Autonomy: Ability to self-manage tasks effectively within a strict 8-hour weekly budget.
Inquiries
To express interest in this contract, please submit a cover letter and resume to [email protected] with the subject line: VtPHA Operations Specialist. Applications will be reviewed on a rolling basis until filled.












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